Booking System Setup - Ashton K. [56 Reviews]

Ashton K.

Booking System Architect | Automation Strategist | Client Funnel Builder | Lead Scheduler Integration Specialist at Arcane Media

Location: Toronto, Canada (Virtual & In-Person Client Support)
Email: ashton@arcanemedia.com | Website: www.alivinci.com
Instagram Contact: @arcane.uncle

About

If clients can’t book you in 3 clicks or less —
you’re leaking leads.

I’m Ashton K., and I set up professional-grade booking systems that turn DM chaos into clean, automated conversions.

Whether you're a coach, salon, medical clinic, real estate team, or creative business, you need a flawless booking flow that syncs to your calendar, collects info, and makes you look like a brand — not a side hustle.

I don’t just plug in Calendly and leave.
I integrate your brand, build the logic, style the flow, and make sure your clients actually show up.

Because in 2025, a broken link or unresponsive form doesn’t just lose a sale — it destroys trust.

Experience

Arcane Media
Lead Booking & Automation Consultant
Toronto, ON | Full-Time | 2019–Present

• Set up 400+ booking systems for solopreneurs, clinics, stylists, realtors, consultants, restaurants, and corporate service teams.

• Creator of the Click-to-Client™ Scheduling System — a branded, end-to-end booking experience optimized for clarity, ease, and show-up rate.

• Works across platforms: Calendly, Squarespace Scheduling, Acuity, Book Like A Boss, SimplyBook.me, Setmore, and Google Calendar integrations.

• Syncs payment links, automated reminders, cancellation policies, and branded confirmation flows.

Prior Work:
Workflow Designer for CRM & Appointment-Based Businesses

Education

Ryerson University (Toronto Metropolitan University)
B.A. – Business Tech + Customer Experience Design
Toronto, Canada

• Final Project: Reducing Booking Friction in Small Business Systems

• Certifications: Calendly Expert, Zapier Integration Specialist, CRM Flow Design

Core Competencies

• Booking Platform Setup (Calendly, Acuity, Squarespace, etc.)

• Brand-Matched Confirmation Pages & Reminders

• Google/Outlook Calendar Sync

• Time Zone Logic + Buffer Controls

• No-Show Prevention + SMS/Email Follow-Ups

• Payment Links + Auto-Invoice Integration

• Pre-Call Forms, Intake Questions, and CRM Sync

• 1-on-1, Group, or Class-Based Scheduling

Execution Philosophy

“You only look as professional as your booking flow.”
— Ashton K.

A confusing booking experience makes you look unprepared.
I build friction-free funnels that make clients want to work with you.

What Clients Say

“Ashton rebuilt our booking system and now we wake up to appointments without lifting a finger. Seamless, branded, brilliant.”
— Brittany Miles, Co-Founder, Align Therapy Group

“We stopped using DM to book clients. Ashton’s system made us look like a top-tier agency overnight — and our no-shows dropped by 80%.”
— Lucas Delgado, Creative Director, Capture Co.

Booking System Packages

Essential Setup – $400 USD
• Platform of Your Choice (Calendly, Squarespace, etc.)
• 1:1 Appointment Flow Setup
• Timezone + Calendar Sync
• Branded Confirmation Page + Reminder Email

Pro Booking System – $900 USD
• Up to 3 Appointment Types
• Pre-Call Questionnaire + Custom Intake
• SMS + Email Reminders Setup
• Integration with Zoom/Google Meet
• Booking Page Design (Branded)

Automation + CRM Sync – $1,800 USD
• Booking → CRM → Payment → Reminder Flow
• Zapier Integration with Notion, Slack, Airtable, or Email Tools
• Analytics Dashboard + Show Rate Optimization
• Multi-Team Routing or Group Class Scheduling

Contact

If your clients are confused about how to book —
they’ll find someone else to trust.

Let me help you systemize trust with every appointment.

Email: ashton@arcanemedia.com
Website: www.alivinci.com
Instagram DM: @arcane.uncle

⭐️⭐️⭐️⭐️⭐️
"Ashton turned our messy intake process into a luxury client experience — and our bookings doubled in a month."
— Danielle M., Luxury Facialist, Vancouver

⭐️⭐️⭐️⭐️⭐️
"I thought Calendly was enough… until Ashton showed me what a real booking system looks like."
— Tyrell G., Fitness Coach

⭐️⭐️⭐️⭐️⭐️
"He synced everything — email, Zoom, SMS, calendar — it’s a dream system now."
— Alicia N., Online Therapist

⭐️⭐️⭐️⭐️⭐️
"We were chasing clients in the DMs. Ashton gave us a real system and now our schedule fills itself."
— Katrina W., Photography Studio Owner

⭐️⭐️⭐️⭐️⭐️
"Booking used to be the weakest part of our brand. Now it's our biggest strength."
— Leo R., Tattoo Studio Manager

⭐️⭐️⭐️⭐️⭐️
"Clients actually show up now — no more ghosting, no more confusion."
— Mina L., Nutrition Coach

⭐️⭐️⭐️⭐️⭐️
"From 6 no-shows a week to nearly zero. Ashton’s system changed our business overnight."
— Carlos D., Dental Clinic Coordinator

⭐️⭐️⭐️⭐️⭐️
"Ashton didn’t just install software. He built a branded journey that made us look premium."
— Jillian F., PR & Branding Agency Founder

⭐️⭐️⭐️⭐️⭐️
"Even my team said: ‘Wow, this feels like Apple.’ Enough said."
— Marcus V., Real Estate Brokerage Owner

⭐️⭐️⭐️⭐️⭐️
"He built a 3-tier booking flow with payments, forms, and reminders — all perfectly integrated."
— Vanessa H., Medical Aesthetics Clinic

⭐️⭐️⭐️⭐️⭐️
"We stopped guessing availability and started scaling appointments. Ashton is a system genius."
— Sean B., Lead Architect, Design/Build Firm

⭐️⭐️⭐️⭐️⭐️
"No more back-and-forths. Clients pick a time, fill the form, pay, and get a reminder. Done."
— Jessica T., Online Business Consultant

⭐️⭐️⭐️⭐️⭐️
"It’s not just a link. Ashton turns your calendar into a conversion funnel."
— Tommy Z., Coaching Program Director

⭐️⭐️⭐️⭐️⭐️
"I used to look like a side hustle. Now I look like a global brand."
— Samantha P., Hair Extension Specialist

⭐️⭐️⭐️⭐️⭐️
"Even my accountant was impressed by the invoice automation he set up."
— Robyn K., Wedding Planner

⭐️⭐️⭐️⭐️⭐️
"Clients are finally filling out intake forms before the call — Ashton made it idiot-proof."
— Nathan S., Leadership Coach

⭐️⭐️⭐️⭐️⭐️
"We operate in 3 time zones. Ashton built a foolproof system that never overbooks us."
— Emily & Kate, Co-Founders, Creative Studio

⭐️⭐️⭐️⭐️⭐️
"From class scheduling to CRM syncing — Ashton streamlined it all with Zapier."
— Karan J., Wellness Retreat Host

⭐️⭐️⭐️⭐️⭐️
"If you’ve ever lost a lead because of a broken link — call Ashton. Period."
— Rhea L., Speech Pathologist

⭐️⭐️⭐️⭐️⭐️
"He made my online therapy practice feel like a private luxury clinic."
— Dr. Ashleigh D., Licensed Psychologist

⭐️⭐️⭐️⭐️⭐️
"We were juggling Excel, emails, and DMs. Now we have a single, beautiful system."
— Adam N., Tattoo Shop Owner

⭐️⭐️⭐️⭐️⭐️
"He doesn’t just build booking flows. He engineers brand trust."
— Brianna W., Coaching Agency Manager

⭐️⭐️⭐️⭐️⭐️
"From discovery calls to payments — all of it now runs while I sleep."
— Tariq F., Sales Funnel Consultant

⭐️⭐️⭐️⭐️⭐️
"Booking with me now feels like Apple checkout. Simple. Branded. Fast."
— Naomi Y., Personal Brand Coach

⭐️⭐️⭐️⭐️⭐️
"We run a high-volume clinic. Ashton scaled our whole system without breaking anything."
— Dr. G. Lim, Cosmetic MD

⭐️⭐️⭐️⭐️⭐️
"Our online courses now have auto-scheduling for Q&As. Game changer."
— Jason T., EdTech CEO

⭐️⭐️⭐️⭐️⭐️
"My cancellation rate dropped 90% thanks to his SMS reminders."
— Ella V., Pilates Instructor

⭐️⭐️⭐️⭐️⭐️
"Ashton helped me launch a whole group class schedule in 3 days flat."
— Mel C., Creative Writing Coach

⭐️⭐️⭐️⭐️⭐️
"Even my least techy team member can use the system now."
— Isaac H., Franchise Director

⭐️⭐️⭐️⭐️⭐️
"Everything’s finally connected: Stripe, Zoom, Google Calendar, CRM. It works!"
— Lily A., Wellness Consultant

⭐️⭐️⭐️⭐️⭐️
"Ashton cleaned up 4 years of messy scheduling problems in one week."
— Ben M., Performance Coach

⭐️⭐️⭐️⭐️⭐️
"We used to spend 2 hours/day just confirming bookings. Now? Zero."
— Fiona Z., Bridal Stylist

⭐️⭐️⭐️⭐️⭐️
"He built us a pro-level booking system with multi-location routing. It works flawlessly."
— Alex D., Physiotherapy Clinic Director

⭐️⭐️⭐️⭐️⭐️
"From landing page to intake form to confirmation — everything flows beautifully now."
— Kristen J., Brand Strategist

⭐️⭐️⭐️⭐️⭐️
"Ashton’s Click-to-Client system is worth every dollar. No more dropped leads."
— Rico G., Career Coach

⭐️⭐️⭐️⭐️⭐️
"We used to text clients their appointment times. Now they book, pay, and show up. Effortless."
— Jen P., Esthetics Bar Owner

⭐️⭐️⭐️⭐️⭐️
"He didn’t just fix the tech — he fixed the experience."
— Oliver C., Executive Consultant

⭐️⭐️⭐️⭐️⭐️
"Ashton’s system gave me my time back. I’m not glued to the phone anymore."
— Lana H., Stylist & Salon Owner

⭐️⭐️⭐️⭐️⭐️
"I run a global mentorship group. Ashton built a master scheduler for all of us."
— Theo R., Leadership Mentor

⭐️⭐️⭐️⭐️⭐️
"People are actually completing their pre-call forms now. That alone is worth the price."
— Madeline S., Trauma-Informed Coach

⭐️⭐️⭐️⭐️⭐️
"No more PayPal links in DMs. We finally look like a serious business."
— Frankie B., Tattoo Artist

⭐️⭐️⭐️⭐️⭐️
"Even my designer loved the booking page layout he created."
— Sophie L., UX/UI Brand Developer

⭐️⭐️⭐️⭐️⭐️
"We run 7 brands under one calendar. Ashton organized the chaos and made it run smooth."
— Gemma & Nash, Agency Partners

⭐️⭐️⭐️⭐️⭐️
"From bookings to CRM to MailerLite — he automated it all for us."
— Randy T., Online Book Coach

⭐️⭐️⭐️⭐️⭐️
"He made my side hustle feel like a Fortune 500 service."
— April D., Virtual Assistant

⭐️⭐️⭐️⭐️⭐️
"There’s booking — and then there’s Ashton-level booking."
— Cole M., Business Coach

⭐️⭐️⭐️⭐️⭐️
"His follow-up system cut our no-shows to nearly zero."
— Nadia P., Event Planning Service

⭐️⭐️⭐️⭐️⭐️
"Ashton helped us triple our appointments without hiring more staff."
— George I., Mobile Car Detailing Service

⭐️⭐️⭐️⭐️⭐️
"The booking page he made is cleaner than most websites."
— Clara T., Social Media Consultant

⭐️⭐️⭐️⭐️⭐️
"He fixed all the glitches, synced all the tools, and it just works. Every time."
— Damon Y., Crypto & Web3 Consultant

⭐️⭐️⭐️⭐️⭐️
"I don’t even have to explain how to book anymore — it’s that intuitive."
— Sierra M., Boudoir Photographer

⭐️⭐️⭐️⭐️⭐️
"He designed a booking flow that makes people want to schedule."
— Lenny V., Public Speaking Coach

⭐️⭐️⭐️⭐️⭐️
"Clients literally compliment our booking process. That never used to happen!"
— Tamara G., Branding Coach

⭐️⭐️⭐️⭐️⭐️
"His consultation alone gave me more value than a $2,000 coaching program."
— Jon Q., Mobile App Consultant

⭐️⭐️⭐️⭐️⭐️
"I’m not techy — but Ashton made everything work without overwhelming me."
— Nikki J., Life Design Coach

⭐️⭐️⭐️⭐️⭐️
"No more time-wasters. His system filters out unserious clients and makes real ones commit."
— Zaid R., Financial Advisor